Approvals are the core of our business, so it means a great deal when the approval comes from our own users. That's why it a genuine honour to be named on the 2026 Capterra Shortlist and recognised among the 2026 Software Advice FrontRunners. Both reports are built from verified user reviews and measured buyer interest, which means the finance teams and accountants who use ApprovalMax every day are the ones who decided the outcome. Their ratings say what we never could as convincingly ourselves. To every reviewer whose feedback carried us onto these reports - thank you.
The Capterra Shortlist and Software Advice FrontRunners are annual software recognition reports built from two data-driven signals: verified user review ratings collected over the previous two years, and measured buyer interest in each product. Scoring is independent of any vendor relationship. Within the Procurement software category, products are ranked on how consistently real users rate them and how much genuine demand they attract, which makes the reports a reflection of customer experience rather than marketing.
ApprovalMax gives finance teams and accounting practices control over the money leaving the business. Bills, purchase orders and expense claims move through multi-step approval workflows where spend is checked against budget before anyone signs off, and every decision is recorded in an automated audit trail. The platform connects with accounting systems such as Xero and QuickBooks Online, so approved documents flow straight into the books with the supporting evidence attached. Features like receipt capture with OCR, budget checking, and vacation coverage keep approvals moving wherever decision makers happen to be.
The Capterra Shortlist ranks products in each category on two factors: how highly verified users have rated them over the past two years, and how much genuine buyer interest each product attracts. Scoring is entirely data-driven and independent of any vendor relationship with Capterra. The full methodology is available here. The Software Advice FrontRunners report follows its own verified-review scoring approach, with the complete methodology available online.
ApprovalMax holds an overall rating of 4.7 out of 5 on Capterra, and 97% of reviewers express positive sentiment about the platform.
Access Controls and Permissions along with Workflow Configuration earn our strongest feature ratings, and controlled, configurable approvals are exactly what buyers in the Procurement category look for first.
“I liked how easy it was to implement - it took very little time and effort to get up and running. It also integrates with Xero making posting invoices super easy once approved. I also love the OCR capability which saves so much time when inputting invoices.”
Simon F. — Head of Finance, Financial Services [Source: Capterra]
“My overall experience with ApprovalMax is very positive, we have used the software for many years and our external auditors often praise the audit trail of bills being approved with the evidence automatically attached to a bill in Xero. This gives a clear time stamp and user name in Xero, with no added effort.”
Emma B. — Financial Controller, Non-Profit Organization Management [Source: Capterra]
“Seamless approval process for teams. The app can handle very complex approval rules, and even coverage when people go on vacation. They are actively developing, so we’re seeing lots of new features all the time. They recently added receipt capture (get your bills and receipts into the app with ease and OCR that does the data entry for you!), and budget checking which helps approvers to confirm the expense to the overall budget without needing to jump into manual spreadsheets or accounting software. Notifications and the app make it easy to get approvals quickly and chase down outstanding approvals avoiding month end delays.”
Helina P. — CEO, Accounting [Source: Capterra]
An approval workflow only works when every person in the chain does their part, and this recognition worked the same way. Finance professionals and accountants took the time to rate their experience honestly, and together those individual voices placed ApprovalMax on these reports. We read every review and bring that feedback into our roadmap. Thank you for approving of what we do and for telling others about it.