Edit requests during approval in NetSuite

Take control of approvals with ApprovalMax’s new editing on approval for NetSuite. Make last-minute changes, correct pulled requests, and approve bills in one step – reducing errors, speeding up workflows, and keeping your team in full control.

By Dee Jones

3 min read •

19 August, 2025

Managing purchase requests and bills just got easier. ApprovalMax now lets you edit a request after it’s submitted for approval, giving teams more control, reducing errors, and speeding up the approval process.

Why it matters

Requests can contain errors or need updates, no matter where they come from – ApprovalMaxor NetSuite. You might need to adjust a line item, update a quantity, or fix a bill with last-minute changes. Previously, you had to return the request to the review stage or reject it entirely, which slowed approvals and added extra work for everyone.

With the new editing on approval feature, you can make changes directly in the approval stage before finalising the request. This reduces back-and-forth, keeps the workflow moving, and allows teams to act faster without compromising accuracy.

How it works

Easy setup

A checkbox in the approval matrix lets you turn editing on or off for all NetSuite workflows.

Edit at the right time

Approvers see an edit button on the approval screen. When they click it, a form opens where they can update details and approve the bill in a single step.

Focused control

You don’t need to configure complex rules to allow edits – approvers can make necessary updates quickly and safely.

Real-world examples

Last-minute adjustments: A senior approver notices a price discrepancy on a bill. Instead of rejecting the request and sending it back, they can make the correction directly during approval.
Updating pulled requests: Requests automatically pulled from NetSuite can now be corrected in ApprovalMax without needing to go back and forth, reducing manual effort and errors.
Faster approvals for multiple requests: Teams handling high volumes of requests can keep workflows moving without waiting for minor fixes to be made externally.

Things to keep in mind

Workflow routing remains unchanged: Changes made during approval do not affect the workflow unless you explicitly restart it.
Targeted for senior approvers: This is especially useful for approvers at the final stage of a workflow who need to make updates without involving others.

The impact

With this functionality, teams can:

Reduce approval delays
Minimise errors and data inconsistencies
Maintain control over what gets approved
Handle requests efficiently, whether workflows are simple or complex

Editing on approval for NetSuite keeps approvals accurate, timely, and easier to manage, giving teams confidence that requests are correct before they’re finalised.

Dee Johns believes the most powerful words are 'Let me tell you a story.' Her passion for storytelling helps her create meaningful, customer-focused experiences while removing friction, so customers never feel the complexities of the org chart.

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