Product updates

Global payments now boarding

At ApprovalMax, we believe paying suppliers across borders should be just as easy as approving a bill. That’s why we’re bringing global payments into the same secure, scalable workflows you already know. Here’s a sneak peak into new ApprovalMax Pay features.

By Dee Jones

5 min read •

13 August, 2025

When it comes to supplier payments, things get more complex the moment borders are involved. Different currencies. Fluctuating exchange rates. Bank cut-off times. Added risk and less visibility. And if you’re managing payments on behalf of multiple clients or entities? That complexity multiplies quickly.

That’s why we’re excited to introduce a smarter way to pay internationally - right from your approval workflow.

ApprovalMax Pay is expanding to support global and batch payments, giving UK businesses, accountants, and bookkeepers using Xero a more secure, scalable way to manage supplier payments across borders.

Why global payments matter more than ever

Even small businesses today often work with global suppliers - from software vendors and freelancers to logistics and inventory providers. For accountants and bookkeepers managing payments on behalf of clients, international transfers are a growing part of everyday operations.

But traditional methods of making these payments - logging into bank accounts, navigating multiple currency accounts, or relying on third-party platforms - can be clunky and risky.

They often involve:

Switching between tools and tabs
Sharing sensitive bank access
Limited visibility into foreign exchange (FX) rates or approval status
Manual steps that don’t scale

That’s where ApprovalMax Pay comes in.

A quick recap: What is ApprovalMax Pay?

ApprovalMax Pay brings supplier payments into the same secure, approval-driven workflows our customers already use for purchase orders and bills. You can approve and schedule payments directly within ApprovalMax, with built-in permissions, audit trails, and now - multi-currency support.

Our integration with Xero means all your payment data syncs and reconciles automatically, while payments themselves are made securely within ApprovalMax Pay.

What’s new: Global and batch payments

With the introduction of global payments, you’ll soon be able to:

Pay in 30+ currencies

Make international supplier payments directly from ApprovalMax Pay using local or foreign currency. There’s no need to manage separate FX providers or transfer platforms.

Fund payments via wallets or bank accounts

Use pre-funded wallets or connect eligible UK business bank accounts to move money more flexibly.

Batch multiple payments

Bundle payments together and approve them in a single flow - great for high-volume pay runs or group client payments.

Get real-time FX visibility

See live exchange rates before you approve, helping you manage cost and cash flow more confidently.

Set precise permissions

Define who can approve or execute payments - without ever needing to share bank logins or passwords.

Who is ApprovalMax Pay for?

ApprovalMax Pay’s global and batch payment features will be available to customers in the UK who are connected to Xero.

It’s designed for:

👉 Businesses

Whether you’re paying international suppliers regularly or managing high-volume pay runs, ApprovalMax Pay gives you a smarter way to stay in control.

You can centralise approvals, automate multi-currency payments, and streamline your entire process - all without switching tools or exposing your bank accounts to unnecessary risk.

👉 Accountants

If you manage payments on behalf of clients, you know how messy and manual it can get - shared bank logins, scattered approvals, and limited visibility.

ApprovalMax Pay removes those roadblocks. You can make payments on behalf of your clients without needing access to their online banking, which means:

Better security
Less admin
More peace of mind for everyone involved

It’s a scalable, permission-based system that fits the way firms actually work - whether you’re handling one entity or twenty.

How to register your interest

If you’re a UK-based ApprovalMax customer using Xero, you can join the waitlist today and be among the first to experience global and batch payments in ApprovalMax Pay this September.

Dee Johns believes the most powerful words are 'Let me tell you a story.' Her passion for storytelling helps her create meaningful, customer-focused experiences while removing friction, so customers never feel the complexities of the org chart.

Join the waitlist

Why ApprovalMax?

Strengthen your financial controls

Set up a system of checks and balances for your financial operations.