Keeping NetSuite approvals secure, compliant, and simple – one year on

A year in, ApprovalMax is helping NetSuite teams approve smarter, remove bottlenecks, and keep work moving – without compromising security or control.

By Dee Johns

4 min read •

21 October, 2025

It’s been a year since ApprovalMax earned the ‘Built for NetSuite’ status, and we’re proud of the impact it’s had on finance teams using NetSuite. Over the past 12 months, ApprovalMax has helped organisations manage approvals, strengthen controls, and reduce errors – all while keeping sensitive financial data secure.

What ‘Built for NetSuite’ means

‘Built for NetSuite’ isn’t just a badge – it’s a mark of trust. ApprovalMax has been fully tested and validated by Oracle to meet strict standards for security, performance, and reliability. NetSuite customers can integrate ApprovalMax with confidence, knowing it works smoothly and securely within their environment.

How ApprovalMax has helped NetSuite teams

Over the past year, NetSuite teams have used ApprovalMax to:

Automate approval workflows

Approve bills, purchase orders, journal entries, sales orders, expense reports, vendor return authorisations, and sales invoice automatically

Match POs, bills, and receipts automatically

Three-way matching helps verify every transaction against purchase orders and receipts, reducing the risk of duplicate payments and strengthening financial controls.

Manage multi-entity and location approvals

Route every document through the right approval path across entities and locations

Set up custom workflows

Create standalone workflows for contracts, capital expenditures, quotes, and reimbursements

Keep data consistent with NetSuite

Two-way integration keeps information aligned and cuts down on manual entry

Track every approval with audit trails and fraud detection

See a full record of every approval, helping maintain transparency and compliance

Approve on the go

Approvers can review and approve from anywhere, on mobile or email

Stay informed in Slack

Get approval updates in Slack to keep decisions moving quickly

Hear from our customers

“ApprovalMax has made our approval process faster and more reliable, without giving approvers full NetSuite access.” — Ivy He, Financial Controller, Illumin

“With ApprovalMax, we know nothing gets paid without proper approval. It gives us confidence and peace of mind.” — Rod Mourant, VP of Accounting & Global Controller, PartnerHero

SuiteWorld 2025

We recently attended SuiteWorld 2025, NetSuite’s annual conference, where we met customers, partners, and finance leaders from around the world.

It was a valuable chance to share how ApprovalMax supports NetSuite teams and to hear real examples of how organisations use it to manage complex, multi-entity approvals with confidence.

Looking ahead

A year on, our focus remains the same: helping NetSuite teams stay in control, reduce errors, and keep approvals moving smoothly. ApprovalMax now supports more finance teams and workflows than ever before, and we're excited to help even more organisations in the year ahead.

If you wants to see how ApprovalMax works with NetSuite, request a demo or start your free trial today.

Dee Johns believes the most powerful words are 'Let me tell you a story.' Her passion for storytelling helps her create meaningful, customer-focused experiences while removing friction, so customers never feel the complexities of the org chart.